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Your Guide to Fire Extinguishers in the Workplace

To ensure safety and compliance, commercial premises must have the correct type and number of fully functioning fire extinguishers. But what factors need to be considered to protect your staff and business? As fire safety experts, Sygma’s industry expertise can help guide you through the process. This guide will explore key points to consider when installing Fire Extinguishers in the workplace.

The Different Types of Fire Extinguishers in the Workplace

Since different types of fires present different risks, it is essential to categorise them. This way, the appropriate solution can be associated with each type to prevent making the fire worse. Fires are classified into the following categories, from A to F:

Class A – ordinary combustibles such as wood, paper cloth or plastics.
Class B – flammable liquids such as petrol, diesel or paint.
Class C – flammable gases such as propane, butane or methane.
Class D – combustible metals such as magnesium, titanium or aluminium.
Class E – electrical equipment such as computers and televisions.
Class F – cooking oils and fats such as vegetable oil, olive oil or butter.

To effectively treat fires, there are six main types of fire extinguishers; it is essential for your workplace to have the correct extinguisher depending on the type of fire you are most likely to incur. Water extinguishers are most suitable for Class A fires, whereas water mist can be used on any fires rated Class A, B and C. Foam extinguishers are most commonly used for Class A and B fires, though these are going to be phased out by July 2025. CO2 extinguishers should only be used on fires rated B and E, whereas powder extinguishers are versatile, and effective on A, B, C and D. Wet chemical extinguishers are only suitable for Class F fires, or A if needed.

Who is Responsible for the Fire Extinguishers in the Workplace?

There are several scenarios in which you could be responsible for fire safety within a workplace. You need to ensure you are up-to-date with regulations and fire equipment if you are:

The employer
The owner
The landlord
An occupier
Anyone with control of the premises, such as the facilities manager, building manager, agent, or risk advisor.

As the responsible person, you will also have several duties to fulfil, such as carrying out a risk assessment, informing staff about the risks you’ve identified, establishing fire safety procedures, putting in place and maintaining appropriate safety measures, and planning for an emergency.

Assessing Fire Risks and Hazards: Choosing the Right Extinguishers for the Workplace

Workplace risks such as flammable materials, electrical equipment and high-temperature cooking determine the correct class of extinguisher required. In many cases, extinguishers are required to tackle several types of fire, which is why foam or dry powder versions are often recommended for workplace fire safety. Location is also a crucial factor as Class F extinguishers are crucial for kitchens, while commercial properties that use flammable liquids would require Class B. To ensure that your premises are fully compliant, we recommend carrying out a fire risk assessment that will highlight the specific extinguisher types you require.

Location and Placement of Fire Extinguishers in the Workplace: Accessibility and Visibility

For extinguishers to follow British Standards (BS 5306), it is highly recommended that they be placed near exit routes and high-risk areas for optimal accessibility. They should ideally be mounted onto walls, typically no higher than 1.5 metres so that they can be accessed easily. It is essential that extinguishers are also in visible locations with clear signage marked for staff and members of the public. Regulations highlight that no one should have to travel more than 30 metres to reach a fire extinguisher, ensuring a prompt response to any potential fire.

If you have a staff kitchen, you must also install a fire extinguisher in there. The extinguisher should not be placed near the source of potential fires but rather close to the kitchen exit. This placement ensures the extinguisher is accessible in case of an emergency and helps guide your staff towards the kitchen’s exit.

Understanding how to use a Fire Extinguisher in the workplace Using the PASS Method

All members of your staff should feel confident using a fire extinguisher in case of an emergency. By using the PASS method and ensuring adequate training, staff members can have effective use of fire extinguishers in the workplace:

Pull: Pull the pin at the top of the extinguisher to release the locking mechanism.
Aim: Aim the nozzle at the base of the fire. Targeting the base is critical to extinguishing the fuel source.
Squeeze: Squeeze the handle to release the extinguishing agent.
Sweep: Sweep the nozzle from side to side, covering the fire until it is extinguished.

Maintaining Workplace Fire Extinguishers: The Importance of Regular Servicing

Routine fire extinguisher checks ensure that extinguishers are fully functioning. It is recommended that extinguishers are checked at least once a month for any signs of damage or tampering, using the following checklist:

Check the extinguisher placement to ensure it is highly visible at all times.
Check that brackets and mounts are in good condition.
Check the extinguisher for leaks, if you notice any problems, contact your service provider.
Ensure the safety pin is intact, and the tamper seal is unbroken.
Clean the exterior to remove dust, grime and debris that could hinder performance.

Annual servicing must be completed by a qualified engineer once a year to ensure compliance with British Standards. Sygma ensures that all extinguisher service contracts are accompanied by a detailed record of all inspections, servicing and maintenance to ensure compliance with legal standards.

On top of regular servicing, extinguishers that have not been used for a long period of time must be fully discharged. This ensures that there is no internal damage to the unit and that the extinguisher still functions correctly. Water powder, wet chemical and foam extinguishers should undergo this service every 5 years, while CO2 extinguishers can be serviced every 10 years.

Replacing your Workplace Fire Extinguisher

When it comes to replacing the fire extinguisher in your workplace, regular servicing and maintenance can help you determine when your fire equipment needs to be replaced. Fire extinguishers are designed to last approximately 12 to 15 years, so if yours is older than this, it is time for a replacement. Here are some signs that indicate your fire extinguisher may need to be replaced:

A cracked, clogged, or ripped nozzle
A wobbly handle
A broken or missing pin
An impaired shell
A lost inspection tag

If you notice any of these issues, replace your fire extinguisher promptly.

The Legal Requirements for Fire Extinguishers in the Workplace: Number, Type and Signage

Under The Regulatory Reform (Fire Safety) Order 2005, all commercial premises must have the correct number and type of extinguishers based on the risks present. These rules dictate that at least one water or foam extinguisher should be provided for every 200m² of floor space, with a minimum of two extinguishers per floor.

According to Health and Safety (Safety Signs and Signals) Regulations 1996, all fire extinguisher signs should be clear and highly visible, indicating the location of each extinguisher.

All staff must be trained in properly using fire extinguishers and other fire safety procedures to keep themselves, the property, and any assets as safe as possible.

Fire Hazards to Look Out For in the Workplace

To prevent the risk of fires in the future, make your team aware of the following hazards:
1. Electrical
Overloaded circuits: Plugging too many devices into one outlet or extension cord can cause overheating and fire in the workplace.

Faulty wiring: Damaged or old wiring, loose connections, or exposed wires can spark a fire. Contact Sygma if your premises require fixed wire testing.

Poorly maintained equipment: Electrical tools and equipment not regularly inspected or maintained can become fire risks, especially in industrial settings.

2. Improper Storage of Flammable Materials
Chemicals: Many industries use flammable chemicals, such as solvents and cleaners, that must be stored correctly in designated areas, away from heat or open flames to reduce the fire risk in the workplace.

Paper and waste: Accumulated waste paper, cardboard, and other materials can fuel a fire if stored near heat sources or in high-traffic areas.

3. Blocked Fire Exits and Escape Routes
Obstructions: Furniture, equipment, or storage blocking fire exits or escape routes can trap your staff inside during an emergency.

Poor signage: Fire exits not marked or not illuminated during power outages can also be dangerous.

4. Improper Use of Equipment
Heating equipment: Space heaters, stoves, or industrial ovens can become fire hazards if left unattended, placed near flammable objects, or used improperly.

Overheating machinery: Machines that generate heat or friction can catch fire if not cooled or maintained properly.

5. Neglecting Fire Safety Equipment
Unmaintained fire alarms or extinguishers: Fire safety systems need regular testing and maintenance. Fire alarms without batteries or extinguishers without a proper charge may not work when needed.

Lack of fire suppression systems: Specialised fire suppression systems (e.g., sprinklers or chemical suppression systems) should be installed in workplaces such as kitchens or chemical plants.

6. Human Error
Negligence: Leaving cooking appliances, space heaters, or electrical devices on and unattended is a common cause of workplace fires.

Smoking: Even in workplaces where smoking is restricted, improper disposal of cigarette butts can lead to fires.

7. Hot Work
Welding or cutting: Operations that involve open flames, sparks, or extreme heat require strict precautions, such as fire-resistant barriers, proper ventilation, and fire watch personnel.

How Sygma Can Help
As the first line of defence in protecting your business from fire risks, fire extinguishers are a crucial aspect of the fire safety procedures of any workplace. By ensuring compliance with all regulations and giving all staff members the confidence to use extinguishers confidently and effectively, you could drastically reduce the impact of a fire, saving lives, money, and resources. Working with highly trained fire safety experts like Sygma is the first step to total peace of mind.
Our fire extinguisher maintenance packages are designed to suit all budgets. Work with our friendly team to decide which level of service is right for your business. Sygma can offer the following:

All labour costs for callouts during normal office hours (out-of-hours charged at the prevailing rate)
Prescribed preventative maintenance visits – the number of annual visits depends on the specific system/equipment
Free temporary loan equipment (for a maximum period of seven working days) should yours need to be taken off-site for repair
Prompt response from our professional engineers and customer support team
Free equipment repairs*
Free replacement parts

For a fast, free fire extinguisher installation and maintenance quotation, or any other questions regarding fire safety compliance, speak to Sygma today. Our expert team of engineers are on hand to ensure that your commercial property meets all lawful requirements.

Emergency Lighting Maintenance Checklist

It’s a common misconception that emergency lights will always work once installed. But, like any system designed to protect lives, you should regularly test and maintain your emergency lighting system, especially as most do not alert you to a problem or potential issue. Want to ensure that your emergency lighting systems are fully functioning? Our latest blog details all the instructions to make sure you’re covered.

What are emergency lights?

Emergency lighting is a critical safety feature in buildings, ensuring visibility during power outages to enable safe evacuation and continuous operation. It includes two main types: emergency escape lighting, which facilitates safe exit paths in emergencies by illuminating escape routes, and standby lighting, which supports ongoing activities during power failures to maintain essential functions. As mandated by regulations, emergency lighting must be installed in non-domestic buildings to ensure safety at all times, regardless of mains power availability. If you have an emergency lighting system installed, you should activate it monthly and perform a full discharge test at least once a year.

What You Can Do – Task Checklist

Monthly Checks

Monthly emergency lighting checks are essential to ensure their reliability in critical situations. These checks typically involve activating each emergency light unit to ensure it functions properly when mains power is cut. This can be done manually by pressing the test button on each unit, which simulates a power failure and verifies that the lights illuminate as intended. It’s important to document the results of these tests in your fire safety log book to maintain compliance with safety regulations and to promptly address any issues identified during testing. Regular maintenance and timely replacement of batteries or faulty units are crucial to guarantee that emergency lighting systems are always ready to provide necessary illumination in emergencies.

Here’s a list of tasks you can complete between annual maintenance visits from a service provider like Sygma.

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Visual Inspection

Check for Physical Damage: Inspect all emergency lighting units for any signs of physical damage.
Cleanliness and Visibility: Ensure all lights are clean and free from obstructions.
Exit Sign Illumination: Verify that all exit signs are illuminated and clearly visible.

Functional Test

Simulate Power Failure: Conduct a brief test by simulating a power failure (typically using the test switch).
Operational Check: Ensure all emergency lights turn on and remain on for at least 30 seconds.
Light and Sign Functionality: Check that all lights and exit signs illuminate properly without flickering.

Battery and Charge Indicator Check

Charge Indicator: Verify that the charge indicator light is on and steady.

Log Maintenance Activities

Record Keeping: Maintain a log of all inspections, tests, and maintenance activities, including dates, findings, and corrective actions taken.

Training and Awareness

Staff Training: Train staff on the importance of emergency lighting and how to report any issues.
Emergency Procedures: Ensure employees are aware of emergency procedures and the location of emergency lights and exits.

If you would prefer for a qualified professional to carry out all of your emergency lighting maintenance tasks, speak to Sygma today for a free quotation.

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Sygma’s Annual Emergency Lighting Maintenance Tasks

During an annual emergency lighting check, you should opt for a professional registered fire safety service to conduct a thorough assessment to ensure the emergency lighting system operates effectively and complies with safety standards. This comprehensive inspection includes testing each light unit by fully discharging them to verify their endurance and reliability during prolonged power failures. They will assess the condition of batteries, bulbs, and control systems to identify any signs of wear, damage, or malfunction that could compromise the system’s performance.

They will also review documentation and maintenance records to ensure adherence to regulatory requirements. Recommendations for repairs or replacements will be provided as necessary to maintain optimal functioning and readiness of the emergency lighting system for future emergencies.

As well as offering comprehensive maintenance packages covering all of the above mentioned checks, Sygma carry out annual checks for businesses looking to stick to a tighter budget. During your annual emergency lighting maintenance visit from Sygma, our experienced electricians will perform the following tasks:

Battery and Charge Indicator Check

Battery Inspection: Check for any signs of battery corrosion or leakage.

Extended Functional Test

Simulate Extended Power Failure: Simulate a power failure and let the emergency lighting system run for the full duration required by local regulations (usually 90 minutes).
Duration Check: Ensure all lights stay on for the entire duration without significant dimming.

Battery Condition Check

Voltage Measurement: Measure battery voltage to ensure it meets the manufacturer’s specifications.
Aging Signs: Look for signs of battery aging, such as swelling or leaking.

Lighting Levels and Coverage

Illumination Check: Verify that emergency lighting provides adequate illumination throughout all areas, including exits, stairways, and other critical locations.
Light Measurement: Measure light levels using a lux meter to ensure compliance with standards.

Full Discharge and Recharge Cycle

Discharge and Recharge: Conduct a full discharge of the emergency lighting system, allowing the batteries to completely deplete and then fully recharge.
Recharge Monitoring: Monitor the recharge process to ensure batteries return to full charge within the time specified by the manufacturer.

Professional Inspection

Comprehensive Inspection: Schedule a comprehensive inspection by a licensed electrician or professional service provider.
Wiring and Component Check: Ensure all wiring, connections, and components are in good condition and meet current codes and standards.

Component Testing and Replacement

Individual Component Testing: Test individual components such as bulbs, LEDs, and batteries to confirm functionality.
Component Replacement: Replace any components that are worn out or no longer meet performance standards.

Documentation and Compliance

Record Accessibility: Ensure records are easily accessible for regulatory review and internal audits.

Compliance Verification

Regulation Review: Regularly review local codes and regulations to ensure your emergency lighting system complies with the latest requirements.
Maintenance Practice Updates: Update your maintenance practices as needed to align with any changes in regulations.

System Upgrades

Periodic Evaluation: Periodically evaluate the emergency lighting system to consider upgrades, especially if your facility undergoes changes or expansions.

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To ensure that Emergency Lighting Systems function within the guidelines of UK law, all emergency lights must be serviced by a qualified technician at least once a year. Speak to Sygma today to receive a quotation for a maintenance visit for your commercial premises.

The Complete Guide to Fire Safety for Businesses

One of the most critical aspects of safety management in any business is fire safety. With stringent UK regulations and standards, it’s essential to have a comprehensive understanding of fire safety protocols and practices to protect your business, employees, customers, and assets. As a fire safety expert, Sygma is here to guide you through the process.

What is Fire Safety?

Fire safety refers to the procedures implemented to reduce the fire risk and limit its spread should it happen at your business. The goal of implementing fire safety measures is to reduce the risks for employees and anyone else accessing the premises.

A “responsible person” is responsible for assigning fire prevention tasks and actions necessary in case a fire breaks out. Fire safety in businesses is highly regulated, and the rules and legislation on this topic should be clearly communicated to all employees in your business.

Fire safety includes considering fire-resistant building materials, safe and secure work practices, safety training, prevention initiatives, and more. This comprehensive guide to fire safety in businesses details the importance of fire safety, relevant legislation, and how Sygma can help.

The importance of fire safety in the workplace

Fire safety in businesses is paramount. It ensures the protection of your building and the employees in it. It is a legal requirement that must be implemented in buildings and should be communicated to all employees.

Fire safety in businesses is essential because;

It reduces the risk of accidents and injuries that involve employees and anyone else accessing the premises.
It reduces the risk of damage to the building.
It instates customer’s trust.
It protects against fines.
It protects jobs that might be lost in case of extensive building damage.
It protects the entire business that might be at risk in case of extensive damage.

Who is responsible for fire safety in businesses?

The individual responsible for fire safety in businesses is the person in charge of the premises. Therefore, employers, building owners, building occupiers, landlords, building managers, facilities managers, and office managers could all be responsible for fire safety. According to regulations, this person is called the “responsible person.” Responsibilities might be shared between several individuals, particularly when premises are shared.

What are the responsibilities?
The responsible person or persons should follow the government’s guidance to ensure they implement all the necessary actions. They should regularly review and conduct the fire risk assessment if it is not done. They should also;
Inform and educate employees on the risks and actions in case a fire breaks out;
Implement the fire and safety measures;
Plan in case of emergency;
Deliver training to employees and anyone else accessing the premises.

Fire Safety in the workplace legislation

Following fire safety rules and regulations for businesses is important in ensuring the safety of your premises and employees. Here, we detail the fire risk assessment, fire prevention procedures and more.

Fire Risk Assessment

A thorough fire risk assessment is critical for any effective fire safety strategy in businesses. This assessment involves identifying potential hazards, evaluating the risk of a fire occurring, and determining measures to be implemented to avoid these risks. Conducting a fire risk assessment should be the starting point for every business, regardless of size or industry.

Fire Prevention

Preventing fires before they occur is key to safeguarding your business. Simple measures such as proper storage of flammable materials, regular maintenance of electrical systems, and implementing smoking policies can significantly reduce the risk of fire. It is crucial to educate employees about fire prevention best practices and encourage their active participation in maintaining a safe work environment. Sygma engineers can attend sites to train staff members on how to get the best from the fire panel and complete regular testing.

Fire Protection

Investing in adequate fire protection systems at your business is essential for minimising the impact of a fire. This includes installing fire alarm systems that detect smoke or heat, sprinkler systems that suppress fires, and ensuring clear and unobstructed escape routes for quick evacuation. These systems help save lives and minimise property damage in the event of a fire.

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Fire Drills and Training

Regular fire drills and employee training are vital components of an effective fire safety plan. Conducting realistic drills helps familiarise employees with evacuation procedures and ensures they know how to respond calmly and efficiently in an emergency. Training sessions should cover topics such as using fire extinguishers, recognising fire hazards, and understanding evacuation protocols.

Fire Safety Record Keeping

Maintaining detailed records of fire safety activities is essential for demonstrating compliance with regulations and identifying areas for improvement. Documentation should include fire risk assessments, maintenance logs for fire protection systems, and incident reports detailing any fire-related incidents or near misses. Keeping accurate records not only ensures regulatory compliance but also helps track the effectiveness of fire safety measures over time.

Importance of Staying Prepared, Benefits of Good Fire Safety Practices

Staying prepared for a fire emergency can make the difference between a minor incident and a catastrophic event. Implementing robust fire safety practices not only protects lives and property but also safeguards your business reputation and reduces the risk of costly disruptions. By prioritising fire safety, businesses can create a safer work environment, enhance employee morale, and build trust with customers and stakeholders.

Following British Standards BS-5389-1

BS-5389-1 highlights the importance of maintenance procedures for fire detection and alarm systems. It stresses the importance of routine testing to ensure system reliability and familiarise occupants with alarm signals. Weekly testing recommendations include operating manual call points, confirming signal reception at control equipment and alarm receiving centres, and testing audibility. Monthly attention includes starting emergency generators and inspecting standby power supply batteries. These tasks should be performed by competent individuals with proper training and knowledge.

Third-party certificated organisations, such as Sygma, are recommended for servicing. Routine servicing is not a review of system design but a verification of functionality and serviceability.

How can Sygma help?

Confirm cause-and-effect programs, check standby power supply capacity, verify zone plans, and follow manufacturer’s guidelines for video fire detectors. Report any defects found during inspections to premises management and maintain records of inspections and tests.

Conduct a thorough inspection and study existing records to ensure effective future servicing. Document major areas of non-compliance and communicate them to premises management. We’ll also arrange for emergency callouts to deal with faults or damage. All faults should be recorded, and repairs should be arranged promptly with our customer care team.

Take responsibility for system modifications to ensure that they do not compromise system compliance. A member of our engineering team will then carry out essential testing and documentation updates. These recommendations ensure that fire detection and alarm systems remain effective and compliant, even under non-routine circumstances such as changes in servicing organisations, repairs, modifications, false alarms, fire incidents, or prolonged disconnections.

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Businesses can mitigate the fire risk and protect their employees and assets by conducting thorough fire risk assessments, implementing preventative measures, investing in fire protection systems, conducting regular drills and training, and maintaining detailed records. Remember, when it comes to fire safety, being proactive is key. Take the necessary steps today to ensure a safer tomorrow for your business.

For more information on fire safety solutions tailored to your business needs, contact Sygma today.

Fire Alarm Maintenance Legal Requirements

Your Fire Alarm Maintenance Legal Requirements

Fire safety is a paramount concern for businesses, and fire alarm maintenance is a critical aspect of ensuring the safety of occupants and compliance with legal requirements. Here, we’ll be able to give you an in-depth understanding of fire alarm maintenance legal requirements.

Whether you’re a building owner, a responsible person or someone in charge of fire safety within your organisation, it’s essential to understand the legal obligations, regulations, and codes that govern fire alarm maintenance. In this blog, we explore the critical aspects of fire alarm maintenance in the context of legal compliance.

Introduction to Fire Alarm Maintenance Legal Requirements

Fire alarm systems are your first line of defence in a fire emergency. Ensuring their proper function is vital for occupants’ safety and is legally mandated through your Fire Risk Assessment.

Legal Framework: Fire Safety Regulations and Codes

The Regulatory Reform (Fire Safety) Order 2005 is a crucial piece of legislation that outlines the requirements for fire safety in non-domestic premises in England and Wales. It places the responsibility for fire safety on the ‘responsible person’ and requires a comprehensive fire risk assessment, including fire detection and alarm systems maintenance.

Relevant British Standards include BS 5839, which provides recommendations for designing, installing, commissioning, and maintenance of fire detection and fire alarm systems in non-domestic premises. Compliance with these standards is essential for ensuring the effective operation of fire alarm systems.

Summary of Legal Requirements

As of 2006, it is required by law that any non-domestic premises take out a regular fire risk assessment. If your business has five or more people, you must also keep a written record of your assessments.

A competent professional should also install Your fire alarm systems (Ideally BAFE registered). Furthermore, according to BS 5839, commercial fire alarm systems should be inspected at least every six months. Quarterly inspections are recommended for larger premises where more complex systems may be utilised.

Additionally, businesses must appoint a fire safety marshall, carry out regular fire risk assessments, ensure that staff understand all fire safety procedures, and conduct regular fire drills. It is worth noting that building owners and occupiers bear equal responsibility for fire alarm maintenance. They are legally obligated to ensure fire alarm systems are installed, tested and maintained correctly.

Requirements for Fire Safety in Non-Domestic Premises

As detailed by the home office, if you are responsible for the premises, you must:

Carry out a fire risk assessment of your premises
Ensure that adequate fire safety measures are provided
Maintain those fire safety measures
Have adequate fire procedures to ensure employees and visitors are aware of what to do in the event of a fire and that they understand the fire safety measures within the building
Co-operate with any other person who has duties under fire alarm maintenance and safety requirements to coordinate the fire safety measures for which each of you is responsible
Keep your fire risk assessment and fire safety measures under regular review and take action to address new or increased risks.

Understanding the Importance of Compliance with Fire Alarm Maintenance

Compliance with fire alarm maintenance legal requirements is not merely a matter of fulfilling obligations; it’s about safeguarding lives and property. Noncompliance can have dire consequences, including the loss of life and severe legal repercussions.

Penalties and Consequences for Non-Compliance

Non-compliance with fire alarm maintenance legal requirements can result in severe penalties, including fines and imprisonment. It can also lead to civil liability in the case of accidents. In the most severe cases, ignoring your fire alarm can result in loss of life, business revenue, a damaged reputation, and a fire-damaged workplace.

Responsibilities of Fire Alarm Maintenance Providers

Fire alarm maintenance providers like Sygma play a pivotal role in ensuring compliance. They also have a range of responsibilities to fulfil:

System Inspection: Fire alarm maintenance providers must regularly inspect the system, including control panels, detectors, alarms, and notification devices. This inspection ensures that all components are in proper working condition.

Testing and Calibration: Regularly conduct testing and calibration of fire alarm system components to ensure they meet the required sensitivity and functionality standards.

Fault Identification and Correction: Identify any faults or issues with the system promptly and rectify them. This includes addressing false alarms, faulty detectors, or malfunctioning control panels.

Battery Checks: Ensure that backup batteries are in good working order. In the event of a power failure, these batteries are crucial to the system’s continued operation.

Upkeep of Documentation: Maintain detailed records of all fire alarm maintenance activities, including inspections, tests, and any corrective actions taken. This documentation serves as evidence of compliance during audits or inspections.

Compliance with Regulations: Stay current with fire safety regulations and standards, ensuring all fire alarm maintenance activities comply with the law.

Notification of Building Owner: Please keep the building owner or responsible person informed of the condition of the fire alarm system, any issues identified, and any recommended actions for improvement or compliance.

Frequency and Intervals: Fire alarm maintenance requires regular checks and inspections. According to BS 5839, commercial fire alarm systems should be inspected at least every six months. Quarterly inspections are recommended for larger premises where more complex systems may be utilised.

Documentation and Record-Keeping: Essential Legal Requirements

Maintaining comprehensive records of fire alarm maintenance is a legal obligation. These records serve as evidence of compliance and are essential in case of inspections or audits.

Audits and Inspections: Ensuring Compliance with Fire Alarm Maintenance

Regular audits and inspections by fire authorities and regulatory bodies are part of ensuring compliance. A five-minute check of your fire alarm system should ideally be carried out once a week. In terms of inspection and servicing visits, this should be carried out every six months.

Here are some steps businesses can take to prepare for such audits:

Comprehensive Records: Maintain organised and up-to-date records of all fire alarm maintenance activities, including inspection reports, testing logs, and equipment maintenance schedules.

Regular Self-Audits: Conduct regular self-audits of your fire alarm systems and maintenance procedures. A five-minute weekly check is needed, as well as an inspection and visit every six months. Please address any identified issues as soon as possible.

Training and Certification: Ensure that all personnel involved in fire alarm maintenance are appropriately trained and certified. Keep records of their qualifications.

Documentation Accessibility: Have all relevant documentation easily accessible in one location and ensure that authorised personnel can readily access it during an audit.

Emergency Procedures: Review and update your fire safety and emergency response procedures. Make sure all staff are aware of the procedures.

Communication: Communicate with your fire alarm maintenance provider about the upcoming audit or inspection. Ensure they are prepared to support the process and provide any necessary documentation.

Collaboration: Work closely with the auditing authority, offering full cooperation during the process. Address any issues or questions they may have promptly and transparently.

Post-Audit Action Plan: After an audit or inspection, implement any recommendations or required actions promptly to address identified deficiencies.

Integration with Building Safety Management Systems

Integrating fire alarm maintenance into your building safety management system ensures a holistic approach to fire safety. Here’s how you can achieve this;

Assessment and Planning: Conduct a comprehensive evaluation of your building’s fire safety needs. Determine how fire alarm maintenance fits into the broader safety management system.

Documentation Integration: Ensure that fire alarm maintenance records, including inspection reports, testing logs, and maintenance schedules, are integrated into your building’s safety documentation and management platform.

Emergency Protocols: Integrate fire alarm activation and response protocols into your building’s emergency procedures. Ensure that building occupants are aware of these protocols.

Regular Training: Include fire alarm maintenance and response training as a component of your safety training programme for building occupants and staff.

Automation: Consider implementing automated monitoring and reporting systems that notify responsible personnel or maintenance providers in real-time in case of a fire alarm activation or system fault.

Regular Review: Periodically review your integrated safety management system’s effectiveness to identify improvement areas.

Communicating Fire Alarm Maintenance Requirements to Occupants

Properly communicating fire alarm maintenance requirements to occupants is crucial for building safety. Here are some examples of how businesses can effectively convey these requirements:

Clear Notices: Display clear and visible notices in common areas, corridors, and other high-traffic zones to inform occupants about upcoming maintenance schedules and any temporary disruptions.

Email and Newsletter Updates: Send regular email updates and newsletters to occupants, outlining scheduled maintenance dates, expected impacts, and the importance of their cooperation during alarm tests and drills.

In-Person Meetings: Organise occasional meetings or sessions to discuss fire alarm maintenance in your building’s emergency response plan, which should be readily accessible to all occupants.

Effective communication fosters cooperation and awareness among occupants, making fire alarm maintenance a shared responsibility for the safety of everyone in the building.

Training and Certification: Qualifications for Fire Alarm Maintenance Personnel

Qualified personnel are a prerequisite for fire alarm maintenance. Ensuring that your maintenance provider is certified correctly is essential for legal compliance. To make sure that your engineer has the necessary qualifications and experience, please look for BAFE accreditation.

External Certification and Accreditation Schemes

Sygma is fully accredited to carry out fire alarm maintenance plans that adhere to UK standards and can provide any certification necessary to reassure businesses that their building is fully compliant.

Collaboration with Fire Authorities and Regulatory Bodies

Collaborating with fire authorities and regulatory bodies is essential for maintaining a solid connection with the agencies responsible for enforcing fire safety regulations. Fire authorities, such as local fire and rescue services, are crucial in ensuring compliance and responding to fire incidents. Regulatory bodies, like the Health and Safety Executive (HSE), also oversee aspects of fire safety in specific industries.

Here’s how you can collaborate effectively:

Stay Informed: Keep up to date with the latest fire safety regulations and guidelines issued by the authorities. This ensures you know any changes affecting your fire alarm maintenance practices.

You can engage in Open Communication: You can set up a line of communication with your local fire and rescue service and regulatory bodies. They can provide guidance and answer your questions about compliance.

Cooperate During Inspections: During audits or inspections, work closely with fire authorities and regulatory bodies to provide them with the necessary documentation and access to your fire alarm systems. Being transparent and cooperative during these assessments demonstrates your commitment to safety.

Seek Guidance: If you have questions or uncertainties about meeting legal requirements, don’t hesitate to seek guidance from fire authorities or regulatory bodies. They can provide clarification and valuable insights to help you navigate compliance.

Meeting Legal Requirments for Fire Alarm Maintenance

Contact Sygma today for a free quotation for professional fire alarm maintenance services tailored to your building and budget. Our experienced team can help you meet legal obligations, ensuring the safety and compliance of your premises.

Wired Vs Wireless Fire Alarms: A Comprehensive Guide for Businesses

Ensuring the safety of your business is paramount, and choosing the right fire alarm system plays a crucial role in achieving maximum security. Here at Sygma, we are experts in fire alarm system design, installation and maintenance. In this detailed guide, we will explore the nuances of wired vs wireless fire alarm systems to help you make the best decision for your business.

Key differences between Wired and Wireless Fire Alarm Systems

Wired fire alarms are interconnected by wiring and act as an early warning system. They typically have a high reliability and signal integrity rate and are ideal for larger buildings. One of the main considerations of wired fire alarms vs wireless fire alarms is that wired alarms usually have longer set-up times compared to wireless alarms and could potentially disrupt your business during the installation process.

Wireless fire alarm systems function the same way as wired alarm systems, just without the physical wires. The sensors and detectors inside the alarm are linked via wireless radio technology. Wireless fire alarms can be installed quickly and cause minimal disruption. The main consideration of a wireless alarm system would be monitoring the battery life and ensuring that there is no signal interference.

Coverage and Flexibility

Coverage and scaleability are critical factors impacting the effectiveness of your fire alarm system in safeguarding your business.

Wired systems, designed with specific zones or circuits, may require additional wiring for large or complex properties. Expanding a wired system can be challenging and costly, making them less flexible for businesses anticipating layout or operational changes.

On the other hand, wireless fire alarm systems eliminate the need for extensive cabling. This inherent flexibility allows for easy scaleability, making wireless systems suitable for businesses expecting future expansions or modifications.

Reliability and Signal Integrity

When evaluating the reliability and signal integrity of wireless vs wireless fire alarm systems, practical considerations include:

Environment: Assess if wired or wireless systems are more suitable for challenging environments with heavy machinery, electronic interference, or signal blocking materials.

Battery management: Establish a rigorous battery management and maintenance schedule for wireless systems to ensure ongoing reliability. Consultation with experts, like Sygma, can help you make the right decision for your unique circumstances.

System Quality: Choose a reputable fire alarm system provider offering high-quality components to impact reliability positively.

Professional installation: Regardless of the system type, professional installation is crucial to minimise the risk of signal issues. Contact Sygma today to arrange a free consultation and quote.

Regular Testing: Conduct regular system testing and maintenance to promptly address reliability or signal integrity issues.

Maintenance and Troubleshooting: Considering Ease of Monitoring and Upkeep

Ongoing maintenance and troubleshooting are essential for the continued reliability and effectiveness of your fire alarm system.

Wired Systems Considerations:

Regular maintenance checks should be conducted on fire alarms. According to the BS 5839 fire safety standard, fire alarms should be inspected by a qualified professional at least every six months.

Wired systems offer straightforward inspection and maintenance with the physical connections making it easier to identify any issues. It is also worth noting that components such as smoke detectors and control panels are robust with a longer lifespan.

Wireless Systems Considerations:

Reliance on wireless fire alarm systems or battery powered components requires regular checks and replacements. Fortunately, modern batteries have a decent life expectancy. A fire alarm system’s batteries can last for around three years or even longer.

It is worth noting that wireless fire alarm systems have the potential for complex troubleshooting due to signal interference. However, monitoring software can also simplify maintenance tasks with real-time alerts and diagnostics.

Practical considerations:

Professional maintenance visits are recommended for both wired and wireless fire alarm systems, however, it is vital that the staff members responsible for system monitoring receive proper training so that your business is fully protected at all times.

At Sygma, we recommend regularly testing the signal strength and communication between wireless devices and to maintain detailed records of maintenance and troubleshooting activities for streamlined future efforts.

Cost Considerations: Comparing the Expenses of Wired vs Wireless Fire Alarms

When deciding between wired vs wireless fire alarms, cost is a significant factor impacting both upfront and long term budgets.

Wired fire alarm systems are typically more affordable than newer, tech- enabled wireless systems. However, the installation of the system is almost always more expensive due to cabling, equipment and labour costs. Costs can also increase should the fire alarm system need to be replaced.

A wireless fire alarm system relies on more modern technology and is typically more expensive. However, the cost of installing wireless fire alarms is much less compared to wired systems. Repairs are also potentially less expensive than wired options as the process if much less intrusive. On the other hand, a wireless fire alarm system has more batteries that need to be replaced over time and this could be costly.

Sygma can:

Assess budget limitations for both upfront installation and ongoing maintenance
Consider the size and layout of the property for scalability advantages of wireless systems
Factor in the cost implications of future expansions or modifications.
Calculate long term cost projections for maintenance, device replacements, and updates
Prioritise reliability and safety, ensuring cost effectiveness does not compromise overall system performance

Compatibility and Integration

Ensuring seamless compatibility and integration with other building systems is critical for overall safety and efficiency of your business.

Wired systems offer extensive integration possibilities, interconnected with security, access control, and HVAC systems. They also allow for more customisation in integration to meet specific needs. However, their complex design and installation process may require more planning and this can potentially lead to higher costs.

Wireless systems may have more limited integration options focussing on fire alarm functionality. Whilst these wireless systems can still be integrated with existing building systems, but these could be more basic.

The benefits of choosing wireless fire alarm system are that they offer simpler installation and configuration and are ideal for smaller properties or situations where basic integration is needed. However, some wireless systems may face compatibility challenges, necessitating careful planning and potential additional equipment.

Sygma can:

Assess the requirements of other building systems you wish to integrate with your fire alarm system
Consider ease of configuration and the complexity of programming for integration
Provide solutions based on your budget and scope of the integration project
Consider scalability for future expansions or system upgrades
Ensure integrated systems comply with relevant safety and building codes, along with local regulations

Compliance with Safety Standards

Compliance with fire safety standards is crucial for the safety of your business, covering aspects such as detection sensitivity, audible and visual alarms, monitoring and maintenance, and emergency response procedures.

Having a fully operational fire alarm is a regulatory requirement for premises that need them, which is why regular testing is important. The guidance to test weekly comes from British Standard BS 5839. This the standard that the UK government recommends should be followed with regards to fire alarm maintenance.

According to the BS 5839 fire safety standard, both wired and wireless fire alarm systems should be inspected by a trained professional every six months. Also, fire alarm tests must be done every week by the fire marshal as well as a fire evacuation drill, annually.

Making the Decision

Making the right choice for your commercial property’s fire alarm system is pivotal to the safety of your business. Sygma has the experience to help you make the right decision for your unique circumstances. Speak to a member of our team today to arrange a free survey and quotation.

British Standards for Intruder Alarms

When safeguarding your business, intruder alarm systems are your frontline defenders. Adhering to British Standards is essential for ensuring the effectiveness and reliability of these systems. Whether you’re contemplating an upgrade or a new installation, understanding the significance of British Standards for intruder alarms is crucial.

In this blog, we will delve into the role of standards in enhancing intruder alarm security and provide a comprehensive overview of the relevant British standards, including a detailed explanation of the BS EN 50131 regulations, alarm grades for classifying security levels, system design and installation requirements, alarm communication guidelines, and maintenance and monitoring best practices.

The Significance of British Standards for Intruder Alarm Systems

British Standards are more than just guidelines; they represent industry quality, reliability and security benchmarks. They ensure your security system operates at its best, offering your business peace of mind and robust protection.

The standard exists to help insurers, intruder alarm companies, customers, and the police achieve a complete and accurate specification of the supervision required in particular premises. Complying with these standards guarantees a higher level of security and can positively influence your insurance coverage and legal standing in case of an incident; as such, it’s a fundamental standard for I&HAS professionals and is recognised throughout the UK and Europe.

Overview of British Standards for Intruder Alarm Systems

Whilst several standards are relevant to intruder alarm systems, one of the most crucial series is the BS EN 50131.

BS EN 50131 series: European standards for Intruder Alarm Systems

The BS EN 50131 series is a comprehensive set of European standards that covers various aspects of intruder alarm systems. Adopted by the British Standards Institution through their PD6662 scheme, the BSI introduced these European guidelines to boost intruder alarm standards across the UK.

The BS EN 50131 series can be broken down into several key elements;

EN 50131-1: This BS EN 50131 standard element outlines the general requirements for intruder alarm systems. It covers topics like system components, environmental conditions and operational performance.

EN50131- 2-6: Focuses on detectors used in intruder alarm systems. For example, it specifies the requirements for magnetic conditions and operational performance.

EN 50131-3: Details the requirements for control and indicating equipment. It defines features like user interfaces, power supply requirements, and alarm verification procedures.

EN 50131- 4: Covers requirements for warning devices. It provides guidelines for the design and functionality of sirens, bells and other warning devices.

EN 50131-5-3: Specifies the requirements for motion detectors, including passive infrared sensors. It addresses issues like detection patterns, sensitivity, and false alarm immunity.

EN 50131-6: Deals with requirements for hold-up devices. It is relevant for systems that include panic buttons or duress alarms.

These European standards ensure that intruder alarm systems are designed, installed and maintained to meet specific safety and security criteria.

Alarm Grades: Classifying Security Levels According to BS EN 50131

One of the critical aspects of the BS EN 50131 series is the classification of intruder alarms into different security grades. This grade is described in terms of the type of intruder and how much effort they would put into accessing the premises. These grades help define the level of security and reliability a system can provide.

Grade 1: These systems offer essential protection and are suitable for low-security applications, such as residential properties. They typically include minimal intruder detection features. A Grade 1 Intruder Alarm is generally only ideal for residential properties without an insurance requirement for an alarm system.

Grade 2: Designed for moderate security needs, Grade 2 systems are appropriate for most commercial and small business applications and are suitable for properties at a slightly higher risk of theft. In general, these are areas where there may be items of interest to experienced thieves.

Grade 3: Grade 3 Intruder Alarms are recommended for high-risk residential and most commercial properties, including busy retail shops. These systems are intended for high-security environments where a robust response to potential threats is essential. They feature enhanced security measures and tamper resistance.

Grade 4: The highest level of security, Grade 4 systems are suitable for critical infrastructure and high-value assets. These intruder alarms are recommended for highly high-risk residential and higher-risk commercial properties like banks. They provide maximum protection against intrusion and tampering.

Understanding the intruder alarm grade that best fits your business’s security requirements is crucial for adequate protection.

System Design and Installation: Requirements for Intruder Alarm Systems

Effective system design and installation are fundamental to the functionality of your intruder alarm. Compliance with BS EN 50131 standards ensures your alarm system is tailored to your business’s security needs. For instance, standards dictate the need for a thorough risk assessment, helping determine the system’s precise requirements and the optimal placement of sensors.

Alarm Communication: Guidelines for Signalling and Transmission

Communication is a critical aspect of any alarm system. The standards guide how alarms should be signalled and transmitted to relevant authorities or monitoring centres. For example, they specify that signalling devices should connect to an alarm receiving centre (ARC) to ensure prompt and accurate response in case of an intrusion.

Maintenance and Monitoring: Best Practices for Intrusion Alarm Systems

Regular maintenance and monitoring are pivotal to the ongoing effectiveness of your alarm system. Standards define best practices for these activities, including how often inspections occur and what aspects should be assessed during maintenance checks. These practices ensure that your system remains in peak working condition.

Compliance and Certification: Meeting British Standards for Intruder Alarms

Compliance with British Standards is not only a testament to the quality of your security system but is often a requirement for insurance coverage. Many insurers may require your alarm system to meet specific standards to qualify for coverage.

Contact Sygma today for a free quotation on a custom intruder alarm system tailored to your security needs. Our experienced team can help you design, install and maintain an intruder alarm system that fully complies with British Standards, ensuring robust protection for your business.

BS 5839-1: The British Standard for Fire Alarm Installation

Introduction to BS 5839-1: The British Standard for Fire Alarm Installation

In a world where building safety is paramount, adhering to established standards is crucial. The British Standard for Fire Alarm Installation, also known as BS 5839-1, is a definitive guideline designed to ensure the effective implementation of fire alarm systems in commercial buildings. This standard plays a pivotal role in safeguarding lives and property, making it a cornerstone of modern fire safety practices.

Failing to adhere to BS 5839-1 isn’t just a missed opportunity for enhanced safety—it can have serious consequences. Regulatory bodies take fire safety seriously, and non-compliance can result in fines, closure orders, increased insurance premiums, and damage to your business’s reputation. A subpar fire alarm system isn’t just a liability; it’s a potential disaster waiting to happen.

Understanding the Importance of Fire Alarm Systems in Building Safety

Fire alarm systems are the unsung heroes of building safety, providing early warnings that enable occupants to evacuate swiftly and firefighters to respond promptly. These systems detect fires at their starting point, offering a crucial window of opportunity for effective action. Installing a fire alarm system in accordance with BS 5839-1 not only adheres to legal requirements but also contributes to a safer environment for employees, customers, and property.

Overview of BS 5839-1: Scope, Application, and Objectives

Produced by the BSI Group, which sets a precedent and consensus for the quality of goods and services, BS 5839-1 outlines comprehensive guidelines for the design, installation, commissioning, and maintenance of fire alarm systems in commercial and non-domestic premises. These premises include hospitals, shopping centres, restaurants, schools and more.

The standard takes into account various factors, such as building size, occupancy type, and potential fire risks. Its objectives include minimising false alarms, ensuring appropriate coverage, and maximising system reliability, thereby creating a tailored approach to fire safety for each premises.

Anyone involved in the commissioning, installation, design and planning of fire detection and fire alarm systems in buildings will find BS 5839-1 useful, including:

Head of Fire Engineering
Commercial Manager
Fire Consultant
Fire Officer
Fire & Safety Officer
Managing Consultant
Principal Fire Surveyor
Senior H&S Manager
Fire Safety Advisor

Categories of Fire Alarm Systems Defined by BS 5839-1

BS 5839-1 categorises fire alarm systems into three different types (L, M and P), each suited to specific building types and risks. These categories range from simple manual systems to sophisticated automatic systems with multiple detection zones. Selecting the right category ensures a balanced approach between the potential risk and the complexity of the alarm system.

L and M categories are for systems designed to protect life, and Category P is designed for those intended to protect property.

L systems: These systems are designed to protect life and focus on safeguarding escape routes and areas considered as having a high fire risk.
M systems: These are manual operation-only systems which have manual call points on all exits and corridors where persons do not have more than 45m to walk before reaching a call point. All ‘L’ systems start out as an ‘M’ system and then have the appropriate level of automatic fire detection coverage applied on top of that.
P systems: This category is designed for property protection and not life protection. Therefore, it is rarer to see P systems installed as most buildings are occupied at any given time and, therefore, require life protection.

Installation Requirements: Guidelines for Properly Installing Fire Alarm Systems

Proper installation is pivotal in ensuring a fire alarm system’s efficiency. BS 5839-1 provides detailed installation guidelines, covering the placement of detectors, control panels, and alarm devices. By following these recommendations, you can optimise coverage while minimising blind spots, ultimately enhancing the system’s ability to detect and alert in case of fire.

There are a few main considerations for an appropriate fire detection and alarm system. These include;

System type

Whilst it is important to consider the three automatic system categories for particular premises, it is worth noting that the appropriate extent of a fire detection system is typically determined by a fire risk assessment.

System components

It is important that system components and other fire alarm devices, conform to relevant British Standards or Harmonised European Standards and have undergone type testing to these standards.

Detection zones

By dividing a building into detention zones, you can ensure that those responding to the alarm are directed to the specific location of the fire. This sub-division is recommended for all but the smallest of premises.

Alarm zones

Typically, many premises will have an evacuation procedure in the event of a fire. This would involve an alarm sounding and everyone being made to leave the building. In more complex buildings, a phased evacuation policy might be in place where separate alarm zones could be required.

Communication with fire and rescue service

In order to get the most from your fire alarm system, it is important that the emergency response services can be alerted as quickly as possible should a fire break out.

To ensure that your fire alarm system meets these high standards, our engineers are on hand to take the complication out of these requirements.

Wiring and Cabling Standards: Key Considerations for Fire Alarm Installations

The BS 5839-1 standard also offers crucial insights into wiring and cabling requirements. The standards require a specific fire resistance in the cabling to mitigate the risk of signal degradation and ensure consistent communication between devices, even during a fire, to allow the alarm system to track the spread of the fire through the building. Adhering to these guidelines guarantees reliable data transmission, which is essential for timely and accurate fire detection.

With cabling being highly resistant to fire, the standard to which it is clipped becomes critical. The manufacturer guidelines provide strict requirements for clip type, material and spacing along a cable run. These guidelines ensure highly resistant fire cabling does not inadvertently seal an exit for use by falling during the fire and blocking the escape path!

Challenges and Limitations: Addressing Common Issues in Fire Alarm Installations

While BS 5839-1 provides an excellent framework, challenges may arise during installation, such as building layout complexities and environmental factors. These challenges can be mitigated by engaging professionals experienced in interpreting and implementing the standard effectively. Our extensive fire safety experience can help us to overcome any challenges with ease.

Limitation of false alarms

The location of your fire alarm system should be optimised to limit the possibility of false alarms occurring as much as possible. For example, smoke detectors should never be fitted in kitchens or bathrooms.

Responsibility for compliance

It is important to ensure that prior to the installation of a fire detection and fire alarm system, an organisation has accepted responsibility for compliance with the relevant section of BS 5839-1.

Compliance and Certification: Meeting Standards and Regulatory Requirements

Adhering to BS 5839-1 ensures compliance with legal and regulatory requirements.
Once a system has been commissioned, certificates must be provided for each of the three separate processes: design, installation and commissioning. Certification can be carried out by a single or multiple organisations.

Installations conforming to this standard are recognised as robust and reliable, often leading to certification and approval from relevant authorities.

Once the certification process has been completed, the system will be formally handed over to the user. At this point, it is important that the organisation bearing contractual responsibility for the system issues a certificate of acceptance to the purchaser, for completion by them.

Maintenance and Servicing: Best Practices for Long-Term System Performance

A fire alarm system is only effective when regularly maintained and serviced. BS 5839-1 prescribes a schedule for testing, inspecting, and maintaining the system components.

Regular servicing not only maintains optimal functionality but also extends the lifespan of the system, offering peace of mind in times of crisis.

Weekly maintenance

The BS 5839-1 standard makes five detailed recommendations in respect of weekly testing;

The operation of a manual call point during normal working hours.
Testing the system at the same time each week.
Additional tests should be made at least once a month.
For systems with multiple manual call points, a different call point should be tested each week.
The routine test time should not exceed one minute so that occupants can distinguish between a weekly fire alarm test and an actual fire.

Monthly maintenance

The BS 5839-1 standard applies recommendations for monthly testing;

If the standby power supply to the system includes an automatically started emergency generator, this should be tested monthly.
If the standby power supply is provided by vented batteries, these should be inspected visually.
All vented batteries and their connections should be examined on a quarterly basis by a person competent in battery installation and maintenance technology.

Sygma packages

At Sygma, we provide a comprehensive range of fire alarm service and maintenance plans. You can choose to have a one month, six months or annual package to ensure that your systems are properly maintained.

We offer a comprehensive range of options based on the requirements of your system and your budget. These options include a platinum package, which includes free equipment repairs and free replacement parts, an enhanced package, and a standard package.

Future Developments and Updates: Advancements in Fire Alarm Technology

The fire safety landscape is evolving, and BS 5839-1 continues to adapt to technological advancements. From wireless systems to integrated smart solutions, the standard ensures fire alarm technology remains at the forefront of safety innovation.

The Significance of BS 5839-1 in Promoting Fire Safety

In conclusion, BS 5839-1 is not just a standard; it’s a commitment to safety. Adhering to its guidelines assures comprehensive fire protection and underscores your dedication to the safety of your premises and occupants.

Don’t compromise on safety; for a hassle-free and compliant fire alarm installation, contact us today. We can offer you the ultimate peace of mind in safeguarding what matters most.

CCTV In The Workplace

During a time of increased security across businesses, CCTV cameras have emerged as essential tools for safeguarding commercial spaces. As a seasoned security solutions provider with over two decades of experience, we understand the factors to consider when looking for CCTV options in the workplace.

CCTV cameras offer more than just surveillance; they act as a powerful deterrent against theft, vandalism and unauthorised access. By strategically positioning cameras, you can discourage potential criminals and gather critical evidence should a security breach occur. These cameras can also enable businesses to contribute to employee safety and assist in the smooth monitoring of daily operations.

Considerations:

Exterior Surveillance

Outdoor cameras should focus on entry points, car parks, building perimeters and other areas frequently targeted by intruders. Placing cameras here can help monitor activity and deter any potential threats.

Interior Surveillance

We recommend prioritising areas with high foot traffic, such as entrances, corridors and communal spaces. These zones are more likely to experience any suspicious activity or security breaches within the premises.

Installing cameras in well-lit locations and considering adding extra light to dimly-lit areas will also ensure that your cameras capture clear and actionable footage.

High-risk Areas

Identify areas with sensitive assets or equipment, such as storage rooms or server rooms. Installing cameras in these areas minimises the risk of theft and unauthorised access.

Surveillance Blind Spots

Blind spots can compromise your CCTV system’s effectiveness. Sygma can identify these areas and rectify these gaps, ensuring comprehensive security across the workplace.

Whilst installing CCTV cameras, it is vital to adhere to data protection regulations and notify employees and visitors about any cameras currently in use. Sygma is able to provide advice to ensure that camera placement respects legal boundaries and provides peace of mind. We also recommend openly communicating with your staff about camera presence and placement for a sense of transparency within the workplace.

With decades of experience and a solid reputation, at Sygma, we are committed to helping you safeguard your business effectively. Contact Sygma today for a consultation and comprehensive quote for your CCTV installation.

Your Complete Guide to BS 5266 Emergency Lighting Requirements: Latest Updates

Emergency lighting is a critical aspect of building safety, ensuring that occupants can safely evacuate in case of an emergency. The BS 5266 Standard provides comprehensive guidelines and regulations for installing, maintaining, and testing emergency lighting systems in commercial premises within the UK. In this blog, we’ll explore the essentials of BS 5266, the British Standard for emergency lighting requirements, and how you can ensure your system meets legal and safety standards.

What is emergency lighting?

Emergency lighting is the lighting that automatically comes on in the event of an emergency, such as a fire or power outage. When normal lighting systems fail, buildings that are plunged into darkness can cause panic and hinder evacuation efforts. Proper installed emergency lighting ensures that escape routes, exits and safety equipment are clearly illuminated, giving occupants the necessary visibility to exit the building safely, reducing the risk of injury and saving lives.

Emergency Lighting Legislation: What is BS 5266?

The BS 5266 is a British Standard that outlines the necessary guidelines and regulations for emergency lighting systems in commercial buildings in the UK. This standard ensures that emergency lighting is properly installed, maintained, and functional during power failures or other emergencies.

The British Standard applies to most premises, including workplaces, public buildings, residential buildings, and communal areas in multiple-occupancy buildings. Depending on the application, a higher specification may be required.

Compliance with the BS 5266 Standard is not only a legal requirement but also a best practice for ensuring the safety of building occupants. The standard outlines specific requirements for installing, maintaining, and testing emergency lighting systems to ensure that all aspects of emergency lighting meet the minimum safety requirements and provide adequate illumination for safe evacuation.

This includes:

Conducting a risk assessment to determine the appropriate emergency lighting needs.
Installing emergency lighting that meets the specific lighting levels and coverage areas, and specifying the minimum duration emergency lights should operate during a power failure (usually 1-3 hours).
Regular testing and maintenance to ensure the system is always fully operational.
Keeping detailed records of all tests, maintenance activities, and any issues or repairs.

Different Types of Emergency Lighting

Emergency lighting is a general term and is subdivided into standby lighting and emergency escape lighting.

Standby Lighting: Provides lighting for normal activities to continue during a power failure.
Emergency Escape Lighting: Ensures that all escape routes are illuminated, allowing occupants to find their way to safety.

Emergency Escape Lighting can be broken down further into:

Escape Route Lighting: Illuminates the identified escape routes clearly. It includes emergency lighting bulkheads and illuminated fire exit signs. A fundamental requirement of fire safety provision in all premises regardless of their occupany levels or use.
Open Area (Anti-Panic) Lighting: Designed to prevent panic in larger open areas by providing sufficient lighting to guide people to the nearest exit. Typically used in larger buildings like shopping centres and museums that attract a large number of visitors who will not be familiar with the layout of the building, which may ensue panic should there be a fire alarm.
High-Risk Task Area Lighting: Provides focused illumination in areas where hazardous tasks are performed, ensuring that these tasks can be safely shut down during an emergency. This type of lighting is only a requirement in certain types of buildings.

Design and Placement of Emergency Lighting

The responsible person, fire risk assessor, and designer should decide and map out where escape lighting is required to cover the key areas, factoring in the type of building, occupancy levels, the layout of escape routes, and the duration of emergency lighting.

BS 5266 recommends placing sufficient emergency lighting in the following areas to allow them to be visible and usable:

Escape Routes: Along escape routes like corridors, stairways, and exits, with a minimum of 1 lux on the centre line for routes up to 2 meters wide, and 0.5 lux for open areas larger than 60 square meters.
Exit Doors: Near each exit door that might be used in an emergency.
Stairs: So that each flight of stairs receives direct light.
Changes in Floor Levels: Near any change in level.
Safety Signs: Near externally illuminated escape route signs and other safety signs that need illumination during an emergency.
Intersections: At intersections of corridors and changes in direction.
Final Exits: Near the final exit to the outside of the building and to a place of safety.
Other Locations: Near first aid posts, fire-fighting equipment, call points, and escape equipment for disabled people.

Power Supply (Type)

Emergency lighting systems rely on different power sources, such as batteries or central power systems. Understanding the available options and their features helps select the most suitable power source for a specific building’s requirements.

Emergency lighting luminaires

There are two types of luminaire: self-contained and centrally supplied.

A self-contained luminaire houses all necessary components (battery, charger, control unit, lamp, diffuser, and test or monitoring facilities) to operate independently as an emergency light. It is the most common type of emergency lighting, typically installed on walls or ceilings to light specific areas or features. Common examples include surface-mounted, rectangular bulkhead luminaires, though various shapes like square, round, and recessed models are also available. Self-contained luminaires are ideal for smaller premises with a lower budget.

Centrally supplied luminaires, or ‘slaves’, rely on an external central emergency power system, as defined by BS EN 60598-2-22. These fixtures include the lamp and some control gear, but the charger, battery, and often the changeover device are housed remotely, supplying multiple luminaires. They come in various shapes and styles. These systems are more expensive, but for larger projects prioritising low maintenance and longetivity, then the initial cost of a central supplied system may be worthwhile.

Advantages and disadvantages of Self-Contained and Centrally Supplied Luminaires:

Self-Contained		Centrally Supplied
Advantages	Disadvantages	Advantages	Disadvantages
Each luminaire is independent – great integrity and easily extended	Battery life can vary throughout the system due to high or low ambient temperatures	Testing and maintenance is easier – only one location to maintain	High intial outlay costs
Low maintenance costs	Expected battery life is between 2 to 4 years	Environementally stable – slave luminaires can operate at high or low temperatures	Additional fire resistant wiring is needed to each slave luminaire
No additional hardware costs	Luminaires need testing and observing on an individual basis	Expected batter life is between 5 and 25 years	A battery or wiring issue can disable a large part of the system
Uses standard wiring		Larger batteries cheaper to run and less expensive to purchase	A ‘battery room’ is required to house the cells and chargers and provide ventiliation for acid gases
Fast & cheap to install			Emergency lighting might not activate if there is a localised mains failure
If there is mains supply failure due to damaged wiring, the emergency luminaire will activate automatically			The luminaire farthest from the central battery may experience voltage drop issues

Operating Mode

Depending on the use of the premises, you’ll need to decide on the mode of operation: maintained or non-maintained.

Maintained emergency luminaires are where the emergency lights are on at all times. This mode is generally used in places where people gather, including clubs, cinemas and theatres. When these venues are occuped, the lights are dimmed, preventing total darkness. Public spaces like these also use maintained fire exit signs to ensure that the escape routes are well lit even if there is a power outage.

Non-maintained emergency luminaires are usually found in workplaces or anywhere where there is artificial lighting. The emergency lights only come on when there is a power outage.

Duration of emergency lights

The evacuation time of a building depends on its size and complexity. Emergency escape lighting must last at least 1 hour, meaning luminaires should stay on for that time after a power failure. If the building isn’t evacuated immediately, such as in sleeping areas, or if it will be reoccupied as soon as power returns, the lighting should last 3 hours. The 1-hour duration is only acceptable if the building is evacuated immediately and not reoccupied until the batteries are fully recharged.

Testing and Maintenance

Regular testing and maintenance of emergency lighting systems are essential to ensure their reliability and compliance with BS 5266.

BS EN 50172 / BS 5266-8 (Emergency escape lighting systems) specify the minimum provision and testing of emergency lighting for different premises. Additional information on servicing can be found in BS 5266-1.

Discharge tests need to be undertaken outside normal working hours. In permanently occupied buildings, the test should be phased so that only alternate luminaires are tested.

Regular servicing is essential. The building owner should appoint a competent person to supervise the system’s servicing. This person shall be given sufficient authority to carry out any work necessary to maintain the system in the correct operational mode.

The following minimum inspections and tests shall be carried out at the recommended intervals. The regulating authority may require specific tests.

Daily emergency lighting inspection

This check only applies to emergency lighting systems with a central supplied battery system. In this case, indicators on the central power supply are visually inspected daily to identify that the system is operational. It is worth noting that this test does not apply to emergency lighting with self-contained backup batteries in each unit.

Monthly emergency lighting tests

All emergency lighting systems must be tested monthly. The test is a short functional test in accordance with BS EN 50172 / BS 5266-8. During this testing period, all luminaires and signs shall be checked to ensure that they are present, clean and functioning correctly.

Annual emergency lighting tests

A test for the full rated duration of the emergency lights (e.g. 3 hours) must be carried out. The emergency lights must still be working at the end of this test.

The result of the monthly and annual tests must be recorded and, if failures are detected, these must be remedied as soon as possible.

Regulations

The BS 5266 Standard works in conjunction with other regulations and codes, such as the Regulatory Reform (Fire Safety) Order 2005 and the Building Regulations 2010. These regulations mandate that adequate emergency lighting is in place and maintained to ensure the safety of occupants. Failure to comply with these regulations can result in severe penalties, including fines and imprisonment, and can also invalidate insurance policies.

Consequences of Non-Compliance with BS 5266

Non-compliance with the BS 5266 Standard can have serious repercussions, including:

Legal Penalties: Businesses can face significant fines and legal action if their emergency lighting systems do not meet the required standards.
Increased Liability: In the event of an emergency, inadequate lighting can lead to accidents or fatalities, resulting in increased liability and potential lawsuits.
Insurance Issues: Many insurance policies require compliance with safety standards. Failure to comply can lead to the denial of insurance claims, leaving businesses financially vulnerable.
Reputational Damage: Businesses that fail to ensure the safety of their occupants risk damage to their reputation, which can have long-term negative impacts on their operations and profitability.

Documentation and Record-Keeping

Keeping detailed documentation of the emergency lighting system’s design, installation, testing, and maintenance is crucial for compliance and safety. Adhering to BS 5266 and other relevant regulations is essential for ensuring the safety of building occupants and avoiding potential legal consequences.

Conclusion

By thoroughly understanding and implementing the requirements of BS 5266, building owners, designers, and maintenance personnel can significantly enhance the safety of occupants during emergencies. Properly designed, installed, and maintained emergency lighting systems contribute to a calm and organised evacuation, ultimately saving lives. Embracing the principles outlined in BS 5266 enhances safety and peace of mind for everyone within the building’s premises.

Speak to Sygma today to create an emergency lighting plan for your commercial building that’s in-line with BS 5266 regulations, including surveys, testing, installation, and maintenance.

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Fire Alarm Service and Maintenance Checklist

Fire alarms play a crucial role in safeguarding lives and property, making it essential for businesses to ensure their systems are properly maintained and functional.

This blog highlights the significance of regular testing and maintenance of fire alarm systems to guarantee their proper functionality. By investing in a comprehensive fire alarm service and maintenance plan, businesses can promptly identify and rectify any system issues. This proactive approach will reduce the risk of false alarms and ensures your system will respond efficiently during an emergency.

1. Test Fire Alarm Sensors and Detectors for Proper Functionality

Regular testing of fire alarm sensors and detectors is essential to ensure their proper functionality. This includes smoke detectors, heat detectors, flame detectors, and any other specialised sensors in the system. By investing in a service & maintenance plan, businesses can identify any faulty elements that may require immediate attention. This ensures early detection and minimises the risk of false alarms or system failure during an actual emergency.

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2. Assess Alarm Audibility: Sounder and Alert Device Testing

Fire alarm audibility is crucial to alert occupants in the event of a fire. Sygma’s fire alarm maintenance plan includes checking the audibility of sounders and alert devices throughout the premises. This will ensure that the alarms are loud enough to be heard clearly in all areas, including noisy environments or spaces with background music. Engineer testing will encompass both audible alarms and visual strobe lights for individuals with hearing impairments.

3. Evaluate Power Supply and Battery Backup Systems

A reliable power supply is essential for fire alarm systems to function effectively. Sygma engineers check the power supply and battery backup systems during maintenance visits. They will also ensure that the main power source is connected and functioning correctly and that the batteries are fully charged. Additionally, the battery backup system will be tested by simulating a power failure to confirm that it can sustain the fire alarm system during an outage.

4. Verify Control Panel Functionality and Integration

The control panel serves as the nerve centre of the fire alarm system. Servicing involves verifying its functionality and integration with all connected devices, as well as ensuring that the control panel displays accurate information and responds appropriately to sensor activations. Engineers will test communication links between the control panel and other system components, such as sprinkler systems or emergency evacuation systems, to ensure seamless integration.

5. Address False Alarms and Troubleshoot Common Issues

False alarms can disrupt business operations and desensitise occupants to real emergencies. Engineer testing every six months to a year provides an opportunity to identify and address common issues. Engineers will analyse the cause of any false alarms, such as dust accumulation or environmental factors, and take appropriate measures to minimise their occurrence. Troubleshooting these common issues will help to maintain the system’s reliability.

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6. Keep Detailed Records of Fire Alarm Maintenance Activities

Maintaining comprehensive records of fire alarm maintenance activities is essential for regulatory compliance and insurance purposes. When Sygma engineers visit a commercial premises, they will document the date, time, and details of each testing session, including any issues identified and their resolutions. These records provide an invaluable reference for future maintenance, system upgrades, and audits.

7. Weekly Fire Alarm System Checks:

Carry out these checks regularly in-between maintenance visits:

Test a different call point each week to ensure total system efficiency.
Inspect your fire panel for faults lights and address and issues as soon as possible.

Regular professional maintenance extends the lifespan of fire alarm systems and enhances their overall reliability. To secure an annual maintenance plan with our certified engineers, contact Sygma today by calling 0800 043 6728 or by completing our contact form.

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The Different Types of Fire Extinguishers in the Workplace

Who is Responsible for the Fire Extinguishers in the Workplace?

Assessing Fire Risks and Hazards: Choosing the Right Extinguishers for the Workplace

Location and Placement of Fire Extinguishers in the Workplace: Accessibility and Visibility

Understanding how to use a Fire Extinguisher in the workplace Using the PASS Method

Maintaining Workplace Fire Extinguishers: The Importance of Regular Servicing

Replacing your Workplace Fire Extinguisher

The Legal Requirements for Fire Extinguishers in the Workplace: Number, Type and Signage

Fire Hazards to Look Out For in the Workplace

What are emergency lights?

What You Can Do – Task Checklist

Monthly Checks

Visual Inspection

Functional Test

Battery and Charge Indicator Check

Log Maintenance Activities

Training and Awareness

Sygma’s Annual Emergency Lighting Maintenance Tasks

Battery and Charge Indicator Check

Extended Functional Test

Battery Condition Check

Lighting Levels and Coverage

Full Discharge and Recharge Cycle

Professional Inspection

Component Testing and Replacement

Documentation and Compliance

Compliance Verification

System Upgrades

What is Fire Safety?

The importance of fire safety in the workplace

Who is responsible for fire safety in businesses?

Fire Safety in the workplace legislation

Fire Risk Assessment

Fire Prevention

Fire Protection

Fire Drills and Training

Fire Safety Record Keeping

Importance of Staying Prepared, Benefits of Good Fire Safety Practices

Following British Standards BS-5389-1

How can Sygma help?

Your Fire Alarm Maintenance Legal Requirements

Introduction to Fire Alarm Maintenance Legal Requirements

Legal Framework: Fire Safety Regulations and Codes

Summary of Legal Requirements

Requirements for Fire Safety in Non-Domestic Premises

Understanding the Importance of Compliance with Fire Alarm Maintenance

Penalties and Consequences for Non-Compliance

Responsibilities of Fire Alarm Maintenance Providers

Documentation and Record-Keeping: Essential Legal Requirements

Audits and Inspections: Ensuring Compliance with Fire Alarm Maintenance

Integration with Building Safety Management Systems

Communicating Fire Alarm Maintenance Requirements to Occupants

Training and Certification: Qualifications for Fire Alarm Maintenance Personnel

External Certification and Accreditation Schemes

Collaboration with Fire Authorities and Regulatory Bodies

Meeting Legal Requirments for Fire Alarm Maintenance

Key differences between Wired and Wireless Fire Alarm Systems

Coverage and Flexibility

Reliability and Signal Integrity

Maintenance and Troubleshooting: Considering Ease of Monitoring and Upkeep

Wired Systems Considerations:

Wireless Systems Considerations:

Practical considerations:

Cost Considerations: Comparing the Expenses of Wired vs Wireless Fire Alarms

Sygma can:

Compatibility and Integration

Sygma can:

Compliance with Safety Standards

Making the Decision

The Significance of British Standards for Intruder Alarm Systems

Overview of British Standards for Intruder Alarm Systems

BS EN 50131 series: European standards for Intruder Alarm Systems

Alarm Grades: Classifying Security Levels According to BS EN 50131

System Design and Installation: Requirements for Intruder Alarm Systems

Alarm Communication: Guidelines for Signalling and Transmission

Maintenance and Monitoring: Best Practices for Intrusion Alarm Systems